Training disclosure became a requirement for Saudi private-sector employers in 2023, and Qiwa’s training management service is where it is filed. The separate explainer of Decision 3568 covers who has to report and what the penalties are; this covers the mechanics of filing it.
The window: The disclosure is filed between the beginning of September and the end of January each year. It is worth noting early, because it does not align with a calendar year end and teams that plan around December find they have been open since September.
Finding the service
- Sign in to Qiwa with your establishment account.
- Go to the services page.
- Select Training Management from the list to open its main page.
What the disclosure form asks
When the disclosure is open for the year, the service page carries a banner with the button that starts it.
The form asks for six things:
- Training policy: Whether the employer has a training policy.
- Training function: Whether there is a dedicated department responsible for training.
- Number of trainees: Workers and co-op trainees who received training, plus graduates and jobseekers trained during the past year.
- Costs and budget: Total cost of training activity, and the share of budget allocated to it.
- Types of training: Which kinds the employer ran — internal, external, or online.
- Challenges and incentives: The main obstacles to training staff, and the measures used to encourage it.
Answers can be saved for review or submitted directly. Saving first is worth doing on the first year: the trainee count and the budget share are the two that usually need checking against another system before anyone commits to them.
The challenges question
The form asks what stands in the way of training your people. The options it lists are a useful summary of what the Ministry expects to hear:
- Training is not part of senior management’s strategy.
- Profits are insufficient to invest in training.
- Employees are unwilling to train.
- No suitable training methodology is available.
- The quality of available training services.
- Difficulty reaching trusted training providers.
Answer it honestly rather than defensively. The question exists to inform policy and incentives, and the data is treated as confidential.
Getting the numbers ready beforehand
The form itself takes minutes. Assembling the figures it asks for is the part worth preparing, particularly the trainee count and cost, which have to cover training delivered outside your own systems as well as inside them.
If you run training on Salalem, the reports section under training management exports what the form asks for — attendance, courses, and hours — which leaves you checking the figures rather than reconstructing them. There is a separate walkthrough of the five figures and where each one comes from.