As published by HRSD/Qiwa — confirm on Qiwa — training disclosure became a requirement for Saudi private-sector employers in 2023, and Qiwa’s training management service is where it is filed. This guide covers the filing itself.
The deadline: As published by HRSD/Qiwa — confirm on Qiwa — the data is to be recorded within one month of the end of the calendar year, which puts the usual deadline at the end of January. Check the dates Qiwa shows for the current year, and have the figures ready before January starts.
Finding the service
- Sign in to Qiwa with your establishment account.
- Go to the services page.
- Select Training Management from the list to open its main page.
What the disclosure form asks
When the disclosure is open for the year, the service page carries a banner with the button that starts it.
The version of the form shown in this guide asked for figures such as the items below. Qiwa updates its forms, so use this as a map and follow the screen in front of you — confirm on Qiwa:
- Training policy: Whether the employer has a training policy.
- Training function: Whether there is a dedicated department responsible for training.
- Number of trainees: Workers, co-op trainees, graduates, and jobseekers who received training during the year, with Saudi and non-Saudi trainees counted separately.
- Cost and spend: The total cost of training delivered during the year, and that spend as a share of wages.
- Types of training: The kinds of training delivered, by trainee group.
- Challenges and incentives: The main obstacles to training staff, and the measures used to encourage it.
As published — confirm on Qiwa — a plan for the coming year may also be asked for: the expected number of trainees, the training budget and its share of wages, and the planned types of training.
Answers can be saved for review or submitted directly. On your first filing, save before you submit: the trainee count and the spend share are the two that usually need checking against another system before anyone commits to them.
The challenges question
The form asks what stands in the way of training your people. The options the form lists are:
- Training is not part of senior management’s strategy.
- Profits are insufficient to invest in training.
- Employees are unwilling to train.
- No suitable training methodology is available.
- The quality of available training services.
- Difficulty reaching trusted training providers.
Answer it honestly. As published by HRSD/Qiwa — confirm on Qiwa — the ministry collects this data to set suitable regulations and incentives, and keeps each establishment’s training data confidential.
Getting the numbers ready beforehand
The form itself takes minutes. The figures are what need preparing, particularly the trainee count and cost, which have to cover training delivered outside your own systems as well as inside them.
If you run training on Salalem, the completion record, with the evidence attached to each external activity, is what you check those figures against. The filing stays yours.